"The five basic steps you must do on a project" - Part 5

step 1 - Carefully define the outcome from the project.

step 2 - Defining and documenting requirements

step 3 - Creating a "doable" plan

step 4 - Manage Risks and Issues

step 5 - Track, Validate,  and Update

This is where the Management in project management occurs.  Throughout the project, you need to track the tasks, validate that they are being done, and update the plan and schedule as changes occur. Don't just rely on verbal updates from employees and vendors. Whenever possible, visually check status of major tasks. Either go to the location where the work is being done or ask for visual feedback. For example in a building move, request copies of subcontractor receipts, delivery invoices, and digital photographs. On a marketing project, ask for proofs to review especially if the vendor says that they aren't ready or happy with it yet. These mid-course reviews can actually help you solve potential issues early.

As tasks are completed, check them off of the plan and schedule. If rework is needed then update the plan with the rework tasks. For example a vendor delivered new desks for a new office but they were missing the locks. The vendor said they would install them next week. Add that task and track it. If tasks are ahead or behind schedule update the schedule and share that with everybody so others can make changes to their schedule as needed. If the plumbers were scheduled for Monday but the rough in carpentry work was not ready, you want to let the plumber know so you aren't stuck with paying for the plumber to sit there.